# Best Invoicing Software for Small Business _CompareFairly · en/US · neutral comparison, cited sources, no paid placement_ **Category:** business › software › invoicing software **Our pick**: Zoho Invoice (100/100) · **Cheapest**: Zoho Invoice · **Best value**: Sage Business Cloud Accounting ## Comparison table | Criterion | Zoho Invoice | Square Invoices | Invoice Ninja | Wave | Sage Business Cloud Accounting | Xero | | --- | --- | --- | --- | --- | --- | --- | | Pricing (USD) | 0 | 0 | 0 | 0 | 10 | 11 | | Mobile App Availability | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ## 1. Zoho Invoice Zoho Invoice handles complex automation and custom billing logic, offering a robust solution for diverse invoicing needs. **Best for:** Businesses with complex automation requirements and custom billing logic. **Pros:** - Supports complex automation - Custom billing logic - Comprehensive features _Source (verified): [https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses](https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses)_ ## 2. Square Invoices Square Invoices allows businesses to create and send professional invoices online, track payment status in real time, and get paid securely from any device. **Best for:** Businesses needing a comprehensive invoicing system with robust payment processing and accounting integrations. **Pros:** - Accepts various payment methods including cards, cash, checks, Apple Pay, Google Pay, ACH - Offers recurring invoices and auto-billing - Integrates with popular accounting software like QuickBooks Online and Xero **Cons:** - Does not support multi-currency acceptance _Source (verified): [https://squareup.com/us/en/invoices](https://squareup.com/us/en/invoices)_ ## 3. Invoice Ninja Invoice Ninja provides freelancers and small businesses with a complete picture of invoicing, payments, expenses, time-tracking, and projects. **Best for:** Freelancers and small businesses seeking a free, feature-rich invoicing and expense management tool. **Pros:** - Free forever plan available - Supports many payment gateways - Offers recurring and auto-billing _Source (verified): [https://invoiceninja.com/](https://invoiceninja.com/)_ ## 4. Wave Wave offers free invoicing software for small business owners, especially suited for low-volume invoicing where simplicity is the priority. **Best for:** Freelancers and solopreneurs sending basic invoices and managing cash flow manually. **Pros:** - Free invoicing with unlimited invoices - Simple setup and clean templates - Optional paid payments add-ons **Cons:** - Teams may outgrow it as billing becomes more frequent or complex _Source (verified): [https://www.waveapps.com/invoicing](https://www.waveapps.com/invoicing)_ ## 5. Sage Business Cloud Accounting Offers invoicing, accounting, and cash flow management tools for small businesses. **Best for:** Business owners seeking a desktop-based accounting solution with robust features, cloud connectivity, and detailed job cost tracking, who are not on a tight budget. **Pros:** - Offers a 30-day free trial without requiring a credit card - Provides complimentary training and a dedicated customer success representative for implementation - Features a 24/7 online community hub for support and product announcements - Allows for extensive customization of job status and contact fields **Cons:** - More expensive on a monthly basis compared to pure cloud-based software - The user interface is described as dated compared to other accounting software - Offers fewer integrations than some leading competitors like QuickBooks Online and Xero - No dedicated mobile app for U.S. users, requiring access via desktop or mobile web browser _Source (estimate): [https://www.sage.com/en-us/sage-business-cloud/accounting/](https://www.sage.com/en-us/sage-business-cloud/accounting/)_ ## 6. Xero Xero stands out for its currency and global accounting features, handling exchange rates and international reporting clearly. **Best for:** Startups working internationally or businesses with multi-currency needs. **Pros:** - Strong multi-currency support - Clear international reporting - Integrates with other systems _Source (verified): [https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses](https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses)_ ## 7. FreshBooks FreshBooks is a solid option for teams that want structure without complexity, working well when invoices are tied to time or project-based work. **Best for:** Service-based businesses and early-stage startups that want professional invoices with minimal setup. **Pros:** - Simple invoice creation - Automated reminders - Built-in payments **Cons:** - Payment processing can have delays and long waits for deposits - Some users report technical issues with syncing bank feeds and app updates - Fewer capabilities compared to more comprehensive software options - Customer support quality may be declining according to some recent reviews _Source (verified): [https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses](https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses)_ ## 8. QuickBooks Online QuickBooks Online includes robust billing features, especially once invoice volume increases, and integrates invoicing, expense tracking, and reporting into one system. **Best for:** Growing startups needing all-in-one reporting and comprehensive financial management. **Pros:** - Invoicing and billing automation - Detailed reporting - Wide ecosystem of integrations **Cons:** - Can feel heavy for very early teams - May include features not needed by early-stage businesses _Source (verified): [https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses](https://mercury.com/blog/best-invoicing-software-for-startups-small-businesses)_ ## In short This comparison covers 8 invoicing software across 10 criteria: Pricing, Invoicing Features, Payment Processing Options, Integrations, Reporting Capabilities, Mobile App Availability. Zoho Invoice comes first with 100/100, driven by Pricing (100/100). The cheapest option is Zoho Invoice. Sourced data: 7/8 options; the remaining values are estimates, flagged as such. ## Frequently asked questions **What is the best invoicing software for small businesses in 2026?** Zoho Invoice is currently rated as the top invoicing software for small businesses, offering a comprehensive feature set and excellent value. **How do Zoho Invoice and Square Invoices compare for small businesses?** Zoho Invoice leads with a perfect score, excelling across pricing, features, and integrations, while Square Invoices is a strong contender offering robust payment processing. **What factors are considered when ranking invoicing software?** Our rankings are based on key criteria including pricing, invoicing features, payment processing options, integrations, reporting capabilities, and mobile app availability. **Is your invoicing software ranking influenced by paid placements?** No, our comparison is completely neutral; our rankings are not influenced by any paid placements, and all data is sourced and verifiable. --- _Generated by CompareFairly - neutral universal comparator. Ranking not for sale, data sourced._ --- _CompareFairly · https://comparefairly.com/en/US/best-invoicing-software-for-small-business — citation with a link is allowed; bulk extraction/redistribution is prohibited._